Capital Programs consists of a team of approximately 300 professionals responsible for the delivery of the MBTA’s $8 billion, five-year Capital Program. Program priorities include Reliability (State of Good Repair), Modernization, and Expansion. Capital Projects encompass the design and construction of new and the rehabilitation/modernization of the MBTA’s existing assets that include; track, signal, power, bridges, transit stations, commuter rail stations, maintenance facilities and other facilities.
The Massachusetts Bay Transportation Authority (MBTA or the “T”) is seeking a Graduate Student Intern/Co-op to assist the Office of the Chief of Capital Programs (OCCP) in leadership and administrative initiatives. Graduate Student Interns will be working directly with the Deputy Chief of Capital Programs and Chief of Staff of Capital Programs to help support all initiatives the OCCP undertakes, which includes working across the executive leadership team of line chiefs, and the OCCP Administrative and PMIS teams. Students should be interested in learning about and assisting with the management of the MBTA’s Capital Program and will be exposed to MBTA public policy, financial practices, project execution policies and technical challenges related to supporting the growing Capital Program and associated initiatives.
The term of this assignment is anticipated to be 6 – 9 months depending on the Graduate Student Intern/Co-op’s curriculum schedule. A phased approach beginning part time in the Spring to extend to full time during the summer months, and back to part time in the Fall is most ideal. There is an opportunity for extension of duties post Fall 2021.
DUTIES & RESPONSIBILITIES:
The Student Intern/Co-op will assist Senior Management and others with their duties related to the delivery of the MBTA’s $8 billion, five-year capital investment plan. This role will report directly to the Deputy Chief of Capital Programs and Chief of Staff for Capital Programs. The scope of Student Intern/Co-op’s responsibility will range from working with Capital Programs leadership staff who oversee delivery efforts to providing assistance to track the progress of the MBTA’s capital program’s Administrative goals and initiatives.
This opportunity will afford the intern/co-op the chance to work within and learn about all aspects of the Capital Program as well as how the program interacts with other programs at the MBTA. This would include the CAO’s office for policy (especially relevant during COVID 19 workplace changes), Human Resources (as the program is expected to grow substantially in the next year), Operations (and impacts to project delivery). This intern/co-op will help support the Chief of Staff who is managing stakeholder coordination, reports and analysis, and owning many other Leadership initiatives and Administrative needs across the Capital Programs Executive Leadership team.
The selected candidate will:
● Work with the Deputy Chief of Capital Programs and Chief of Staff to perform data driven analyses and data visualizations
● Assist the Chief of Staff in supporting the Chief of Capital Programs, Deputy Chief of Capital Programs, and Line Chiefs in the following executive administration related tasks including:
○ Calendar maintenance and scheduling of internal and external meetings
○ Preparation of agendas, notes, presentations for internal and external meetings
○ Preparing leadership for internal and external meetings
● Help prepare weekly, monthly, quarterly presentations by working across the OCCP Leadership team and their respective departments, understanding deliverables and gathering information to create requested documents. Specific assets may need to be delivered on a set cadence, or may be one off or urgent requests.
● Assist with communication and collaboration with teams outside of Capital Programs, such as HR, Capital Planning, Finance, CAO, Operations.
● Uphold the rights and interests of the Authority while building and maintaining an effective relationship with fellow employees
● Perform related duties and projects as assigned by the OCCP Administration team.
MINIMUM REQUIREMENTS INCLUDE:
Availability to work Jan through June, preferred. Potential to extend past June,
Actively enrolled in an Accredited Graduate degree program.
All candidates should have strong oral, written and interpersonal skills; effective organizational, analytical, multi-tasking and interpersonal skills
Ability to use Word, Excel, PowerPoint, Google Suite
Ability to pass: a Criminal Offender Record Information (CORI) check; background screenings.
Further, the candidate must: handle sensitive and confidential information in an appropriate manner, effectively communicate with customers, employees, contractors and vendors; work effectively with a diverse workforce.
1.) This is a not a Safety Sensitive Position.
2.) During declared “states of emergency”, this classification is deemed non-essential, and employees working in this classification are not required to report to work during that time period.