Manages and monitors all aspects of Quality Control and compliance with Procurement laws, regulations and policy, including vendor disclosure and certification requirements. Reviews all Requests for Proposals prior to advertisement. Responsible for all reporting and program metrics. Reviews and approves all vendor exceptions to contract terms and compliance documents; negotiates changes. Serves as Hearing Officer.
$87,638 per year – $97,376 per year
Essential Duties and Responsibilities
· Manages NJEDA’s Procurement Compliance function to ensure adherence to State requirements. This includes, but is not limited to:
o Proactively and regularly identifies, researches and interprets applicable executive orders, legislation, and/or regulations; provides recommendations for implementation.
o Updates and develops policies, procedures, and guidelines to implement Procurement Compliance requirements for independent State entities with delegated Procurement authority; ensures all respective forms, legal documents, and manuals are updated.
o Ensures NJEDA is compliant with all applicable reporting requirements.
o Communicates relevant updates to staff and management involved in the Procurement function.
o Acts as central point of contact with NJEDA’s internal legal team, Attorney General’s Office, Office of State Comptroller, and other relevant State entities.
o Conducts responsiveness reviews upon receipt of proposals; identifies non-responsive firms that should be disqualified and seeks legal approval in advance.
o Determines when a requested deviation from NJEDA Terms and Conditions and Vendor Compliance documents is permissible; negotiates allowable changes with vendors; serves as liaison to the Attorney General’s Office in framing legal concerns for all other changes.
o Ensures mandatory Vendor Compliance and insurance documentation is received before contract award; confirms vendor passes internal Legal Review.
o Addresses requests for information and feedback from unsuccessful Proposers to prevent award protests; coordinates OPRA requests.
· Reviews RFPs before submission to DAGs for their legal review; identifies and addresses concerns with Procurement Officer.
· Maintains, generates and updates all relevant documentation, with an emphasis on the Policies and Procedures Manual, Standard Operating Procedures, Templates, Forms, Terms and Conditions, etc.; ensures changes are posted to online reference locations.
· Mentors cross-organizational staff and provides Procurement guidance, training and oversight, including technical assistance and training.
· Prepares Requests for Proposals from initial intake to contract execution.
· Serves as a Hearing Officer when requested by Executive Team to address bid specification and contract award challenges.
· Guides NJEDA user departments on dealing with contract issues from initial concern through final resolution.
- Facilitates reporting of information in designated format.
- Promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers.
- Must complete an annual and semi-annual job performance self-assessment, as required.
· Performs other duties and special projects, as assigned.
Required Skills and Abilities
· Knowledge of Public Procurement
· Knowledge of New Jersey Vendor Compliance rules and regulations
· Legal background helpful
· Ability to reason and use judgment in a variety of matters
· Ability to take initiative
- Ability to communicate effectively both verbally and in writing; proficient in grammar, spelling and editing; foster communications with business professionals and EDA staff
· Ability to prioritize workload, must be highly organized, detail-oriented, handle multiple tasks simultaneously, and work independently within limited time constraints with little or no supervision on a regular basis
- Must be able to maintain confidentiality and deal effectively and diplomatically with business professionals and EDA staff
- Demonstrates respectful behavior and promotes teamwork and communication to encourage an interactive, cooperative, collaborative and customer focused work environment among division, EDA staff and external customers.
- Proficient in Microsoft Office Suite and the ability to learn new software packages
Education and Experience Requirements
· Bachelor’s Degree with an emphasis in business, law, process/quality management or other related academic degree and/or equivalent professional experience
· Minimum of seven years experience in the implementation and/or monitoring of compliance or regulatory programs
Advanced degree or industry specific certification may be substituted for 1 year of experience
· Ability to work outside normal business hours, as needed
· As necessary to events, meetings, businesses, etc.
Certificates and Licenses Required
· Valid driver’s license
The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job description. Conversely, all duties performed on the job may not be listed. This job description is intended to convey information essential to understanding the scope, general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Your employment at NJEDA is voluntary and subject to termination by you or NJEDA at will, with or without cause, or with or without notice, at any time. Nothing in this job description shall be interpreted to conflict, eliminate or modify the employment-at-will status of NJEDA employees.
This position is considered exempt and is excluded from minimum wage, overtime regulations, and other rights and protections afforded nonexempt workers under the FLSA.
NJEDA reserves the right to amend/revise this job description as necessary to meet current and changing business needs.
Equal Opportunity Employer
· Foreign degrees/transcripts must be evaluated by a reputable evaluation service at your own expense and must be submitted prior to a start date. If this cannot be provided within 21 days of an offer the offer will be rescinded.
· Must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) upon start of employment and updated as needed.