Reporting to Director of Development for the Northeast, the Major Gifts Coordinator will provide support up to to the three frontline fundraisers in their efforts to engage, solicit and steward major donors. The Coordinator’s responsibilities include managing CRM for the team, expense reporting, list management and mailings, facilitating meetings, administering the donor acknowledgment process, basic prospect research and general administrative support.
Project and Database support (30%)
- Act as the Raiser’s Edge point person for assigned DoD and SDOs. This includes working closely with the Development Operations team to assess coding, reporting and data modeling needs of the Major Gifts program.
- Assists in the pulling and distribution of data reports from the CRM and Power BI, including key pipeline and prospect management information.
- Update and maintain donor contact information, notes, actions, and proposals in Raiser’s Edge.
- Absorbs cross-functional training and serves, when needed, as a back-up to processes such as gift data entry, acknowledgment production, database inputs and data gathering, fulfillment and printing with vendors, event and stewardship mailings, and to general email and phone support.
Administrative support (40%)
- Provide administrative support to assigned SDOs, including: assisting with financial tracking for credit card statements and expense reports; managing weekly meetings and recording minutes for future review by department leadership; assisting with all aspects of Dod and SDO travel booking and management; scheduling meetings for team members; and coordinating conference calls.
- Assist with in-person and virtual event logistics, including: securing sites and venues; setting up and basic tech support for virtual meetings; selecting and managing vendors; interfacing with hosts; managing event flow; handling event wrap up, including bill payment and expense reconciliation.
- Manages agenda for development meetings.
- Works with development leadership on special projects on an as-needed basis, including intern management, new hire onboarding/training, candidate management, and team retreats.
- Support mailing production calendars for individual major donors, including quarterly newsletters, annual reports, cultivation and appeal mailings, holiday cards, donor listing confirmation mailings, and event invitations.
Donor support and gift processing (30%)
- Serve as one of the primary points of contact on the team related to individual major donors.
- Provide basic background research on donors and prospects
- Generate mailing lists, acknowledgements, and reports for the Major Gifts team.
- Proofread grant proposals and reports as needed.
- Passion for the mission of PIH.
- Bachelor’s degree.
- 1-2 years of related experience.
- Excellent writing and communication skills; competent at budget and expense management.
- Demonstrated competence in assessing priorities and managing a variety of competing priorities in a time-sensitive environment, meeting deadlines with attention to detail and quality.
- Motivated to participate actively in a learning environment; resilient and flexible.
- Solid computer skills in a PC environment with the capability to master new software applications. Skilled user of Excel, PowerPoint, and Microsoft Word; working knowledge of Raiser’s Edge a plus.
- Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
Application Instructions: Please upload a Cover Letter and Resume or CV. Please note that we are not able to sponsor U.S. work authorization for this role.
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.