The Individual Philanthropy Group focuses on developing relationships with major donors and prospects ($10,000 and above) and the Senior Coordinator, Individual Philanthropy plays an important role in ensuring the fast-paced team runs smoothly. You will provide all necessary (and sensitive) support to the Vice President, Individual Philanthropy, and the team as a whole, ensuring collaboration and open communication between other team members, assist on a variety of responsibilities across the department and work on special projects when needed.
What You’ll Be Doing (Essential Duties)
Provide high-level support to the Vice President, Individual Philanthropy in organizing and executing various administrative functions including:
- Coordinate VP’s calendar in a dynamic and ever-changing environment; ensuring accuracy, timeliness and strong communication.
- Prepare donor materials and assist with development of materials and presentations for trustees, senior leadership and high-level donor meetings as needed
- Manage donor records for VP’s small, but high-level donor portfolio, and assist in donor outreach
- Handle travel and conference arrangements and expense reimbursements.
- Exercise sound judgment in approving travel requests, invoices and credit card reconciliation on behalf of VP; flagging issues requiring additional attention
- Assist the VP in timely matters, i.e. responding to communications, flagging upcoming deadlines, or highlighting staff requests needing prompt attention
- Perform other duties as assigned
Provide support to the Individual Philanthropy team as a whole:
- Manage timesheets, expense inquiries, review travel posts, and obtain budget codes, among other administrative duties.
- Coordinate team retreats and team meetings; manage agendas and all supporting materials, including logistics and follow-up on action items.
- Serve as team resource for supplies and fundraising materials
- Ensure internal document resources are updated and maintained
- Support the recruitment of interns and or skilled volunteers, and assist in the onboarding process of new hires.
- Serve as social media lead for IPG, including working with prospect managers and marketing team to coordinate timing and strategic content of posts that amplify our mission and special program opportunities made possible by donors; work with prospect managers to ensure timely posting of agency-wide initiatives
- Assist with salon events, galas and other events as needed
- Produce new donor newsletter as scheduled
- Support other projects as requested.
Manage and streamline day-to-day operations through effective communication and knowledge management strategies:
- Collaborate with IPG and Resource Development support staff members to share topline information and develop efficiencies for full team success
- Manage communication with Office of the President for scheduling donor calls, visits, and meetings across the team
- Develop efficiencies and ongoing management of team’s online internal resources
- Serve as central communications resource for team; draft regular team communications
- Offer time and skillset to support colleagues within the department and agency on various continuous improvement and innovation projects; including participation in agency trainings
- Minimum of a High School diploma or equivalent, plus at least 3 years of relevant experience
- Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels
- Demonstrated ability to anticipate, maintain, and deliver on multiple priorities, often with conflicting deadlines.
- Proven successful organizational and multi-tasking skills, with flexibility to shift priorities as needed
- Demonstrated accuracy and attention to detail
- Professional proficiency in written and spoken English
- Professional proficiency in MS Office Suite
- Proven ability to maintain confidentiality at all times
- Demonstrated commitment to a high degree of internal and external customer service
- Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging
- Experience with donor databases
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.