Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/y5kg5rjw
We offer a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp
Job Description Summary
Performs routine (journey-level) to highly complex (senior-level) consultative services and technical assistance work. Work involves entering, compiling, analyzing, and reporting on agency financial assistance and project information maintained within an agencywide database, TxWISE. Serves as the agency’s Disadvantaged Business Enterprise (DBE) Coordinator for the State Revolving Fund programs and handles DBE program management, technical assistance and reporting. May train, lead, and/or prioritize the work of others. Works under moderate to limited supervision, with limited to moderate latitude for the use of initiative and independent judgment. Reports to the Manager of the Reporting Department.
Essential Job Functions
• Serves as the Disadvantaged Business Enterprise (DBE) coordinator for the State Revolving Fund Programs via daily processing and review of forms and solicitation/award documentation for compliance with federal requirements, preparing and distributing federal utilization reports, and coordination and negotiation of the Agency goals with the federal oversight agency.
• Researches and evaluates changes in Federal policies and procedures regarding the DBE procurement process.
• Develops and delivers training to internal staff and external stakeholders on the TWDB’s DBE program.
• Collects, produces, and maintains supporting documentation and maintains standards of source documents.
• Assists in developing and maintaining reports for TWDB financial assistance programs and enabling the effective use of program funds.
• Completes monthly, quarterly, biannual, and annual submission of Federal and State reports covering the Agency’s various financial assistance programs; ensures accuracy of the information provided from delegated staff.
• Responds to requests for information on an ad hoc basis for the Office of Water Supply and Infrastructure, Executive level management, the Agency’s Board Members, or their respective staff.
• Updates and maintains all existing desktop procedures related to the reporting duties included in their performance plan.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.
• Graduation from an accredited four-year college or university with a bachelor’s degree in Public Administration, Planning, Engineering, Business, Finance, or other related fields.
• One to seven years of work experience with procurements, grants, financial assistance programs, or contract management.
o PS I – 1-2 years experience
o PS II – 3-5 years experience
o PS III – 5 years experience
o PS IV – 5 -7 years experience
• Experience with Microsoft Excel building tables and manipulating data.
• Relevant education and experience may be substituted on a year-for-year basis.
• Eight or more years of progressive work experience with financial assistance programs, procurements, and/or grants within the water industry, engineering field, finance industry, a governmental agency, and/or another related industry.
• Experience with Microsoft Access building queries, tables, and reports.
• Experience with SQL Server Management Studio building queries and tables.
• Experience with SQL Server Reporting Services building reports.
Knowledge, Skills, and Abilities (KSAs)
• Knowledge of local, state, and federal laws and regulations relevant to the Reporting Department; and of the principles and practices of public administration.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Knowledge of state and federal funding programs.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Skills in interpersonal skills and the ability to interact effectively with a wide variety of customers and stakeholders.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 5% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.
• Ability to work accurately with numerical details in a fast-paced, high volume setting.
• Ability to analyze and interpret financial data.
• Ability to manage multiple tasks and schedule work in order to maintain regular progress on assignments and meet deadlines.
• Ability to work effectively in a dependable, organized, and productive manner in order to plan and arrange workload to meet scheduled deadlines.
• Ability to work as a team member and leader in a courteous and effective manner.