[Please find the complete Terms of Reference here]Terms of Reference Interns, Finance Branch, Division of Management ServicesJob title: Interns, Strengthening Programme Supplies ManagementLocation: UNFPA HQ in NY or remotely (pending COVID-19 circumstances)Full/Part-time: Full-time (approximately 40 hours per week)Duration: 3 to 6 months (starting as from June 2021) About UNFPA and How You Can Make a Difference:UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA expands choices and possibilities for women and young people to lead healthy and productive lives. The agency’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to delivering excellence in programme results. The Position:UNFPA is the largest public sector distributor of reproductive health commodities in the world, working with Ministries of Health and international family planning NGOs in 70+ countries to fulfill our mandate. Under the direct supervision of the Chief, Finance Branch, the interns will be working on one of two areas –(1) management of inventories of commodities under UNFPA control or (2) Last Mile Assurance (LMA) activities. Work on the inventory management areas focus on overseeing corporate compliance with the UNFPA Policy and Procedures on Management of Programme Supplies, ensuring the accuracy and completeness of UNFPA inventory records; the proper use of the inventory control system by UNFPA business units; monitoring the inventory management performance of business units; and providing support to business units on matters related to tracking, monitoring, recording and reporting of programme supplies. The LMA process is used to obtain reliable evidence of whether UNFPA-donated programme supplies are adequately managed and safeguarded by the entities to which they are entrusted (typically, the health ministries of the countries where UNFPA implements its programme) effectively and timely reach the designated service delivery points (SDPs) where beneficiaries can access them, i.e., the “last mile”. A work-plan with achievements for the duration of the Internship and learning opportunities will be agreed upon. Related learning opportunities for the Internship will be agreed upon at the start of the internship period. Ongoing supervision and coaching by experienced Finance Branch staff members leading the work-streams, and participation in period progress meetings will lead to a beneficial environment for the interns, enhancing their understanding of UNFPA’s mandate and their skills and capacity in the areas and processes to which the work-streams relate.You would be responsible for:Interns working in the inventory management workstream will:Monitor compliance of a portfolio of UNFPA business units with the Policy and Procedures on Management of Programme Supplies through review of field office transactions and records;Review interim inventory certifications for accuracy, completeness and compliance with the annual inventory certification guidelines; liaise with the business units in case of any gaps or errors and support their satisfactory resolution;Provide user support to country offices in the use of the inventory tracking system (Shipment Tracker); this includes responding to user questions, and providing written advice and online coaching;Ensure the accuracy and completeness of information in the Shipment Tracker by supporting inventory reconciliation activities, performing various data completeness and validation checks, and acting on data red flags until satisfactorily resolved;Draft presentation and guidance documents on issues relating to the management of programme supplies; Support preparation of the inventory management performance reports;Support ongoing implementation of a new supply chain management and inventory control system.Prepare a final deliverable, on a supply chain intervention in one country.Perform other duties as required.Interns working in the Last Mile Assurance team will: Compile findings from Spot-checks, which are on-site verifications of UNFPA partners’ management of programme suppliesReview various deliverables such as supply-chain overviews and Fact Sheets, Programme Supplies Reports, and supply-chain management Risk Assessments submitted by partners to ensure that they have fulfilled requirements. Participate in meetings with Country Offices (COs) to discuss the outcomes of deliverables.Track the status of the different Last Mile Assurance activities in each country.Review assessments performed by other programme partners, such as USAID and the Global Fund, of the supply-chain management (SCM) capacity of partners entrusted the safeguarding and distribution of commodities by UNFPA. Identify key capacity issues that could affect the management of programme supplies provided by UNFPA and complete the UNFPA SCM capacity assessment questionnaires and templates based on the information derived from the assessments reviewed.Create presentations and other materials for training on programme supplies management and Last Mile Assurance. Support logistics for team meetings, travel arrangements, trainings for country offices and partners, and events.Prepare a final deliverable, on a supply chain intervention in one country within your portfolio.Perform other duties as required.You Have:Your Education: Active enrollment or recent completion (within one year) of a Master’s level degree programme in a relevant field (e.g. International Development, Gender, Business Administration, Human Rights, Supply Chain Management, Public Health, Nonprofit Management, Accounting, Sociology, or Population and Development). Students with a strong international background undertaking undergraduate studies in the above fields would also be eligible for the internship.Your Experience: Fluency in English. French is desirable. Arabic, Spanish, or Portuguese are a plus.Strong attention to detail and data analysis skills; ability to use large and imperfect datasets for meaningful analysis identifying key trends, data integrity gaps, and performance strength and weaknesses.Experience using MS Excel.Experience using graphic design is desirable.Experience using business intelligence and data visualization software is desirable.Strong analytical and writing skills.Initiative, sound judgment and demonstrated ability to work harmoniously with staff members from different national and cultural backgrounds.Prior experience in working with development agencies, including in volunteer capacity, as well as working in a low- or middle- income country would be considered an advantage.Learning Elements:Upon completion of the assignments, and depending on their duration and assigned work-streams, the Interns will gain the following knowledge assets:Understanding of UNFPA, its mandate, programmes and financial management processes and systems. Understanding of key UNFPA’s financial management policies and procedures and the mechanisms through which these are implemented.Understanding of UNFPA’s internal control framework.Understanding of supply-chain management processes and activities at UNFPA, the challenges faced, and the controls required for an effective supply-chain management.Understanding of the challenges faced in distributing key reproductive health commodities to women and girls at the last mile. Enhanced ability to write and formulate substantive documents, including standard operating procedures and training materials.Enhanced ability to develop and utilize data analysis tools and models.Networking with UN personnel. Work experience as a team member in a multicultural setting.Understanding of the dynamics of operational and programme support and communications to the field, and at the level of HQ.Understanding of UN technical language, working procedures, and coordination mechanisms. Financial Aspects:Interns do not receive a salary or any other form of remuneration from UNFPA. The costs associated with an intern’s participation in the programme must be assumed either by the nominating institution, which may provide the required financial assistance to its students, or by the students themselves, who will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. However, interns will receive a stipend to help cover basic daily expenses related to the internship, if not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. The stipend will be paid based on the location where the intern is based. For example, the amount of the stipend in New York is USD 1,000 per month. Applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins. UNFPA does not provide medical insurance for interns. How to ApplyInterested candidates please share a cover letter and resume to firstname.lastname@example.org with the subject header “LAST NAME Summer Intern Application 2021.” The deadline to apply is April 18 at midnight EST.