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Yonkers Partners in Education


Jobs

Manager, Operations

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Posted on: February 9, 2021 Apply Now
Full-time Education, Nonprofit & Social ImpactExpires March 10, 2021

Job Mission: The Manager, Operations, reporting to the Director, Operations, is the point person for day-to-day programmatic logistics and infrastructure; they also provide administrative support for the program team. Specific responsibilities include:

Calendar

  • Serve as the day-to-day point person for bringing the annual program calendar to life
  • Always able to answer the question “who needs to be where when”
  • Manage registration for all program events
  • Lead the ‘reminders’ system, to ensure good student attendance at all program events
  • Ensure that no conflicts take place and staff time/resources are being maximized

Administrative

  • Coordinate with the Director, Operations, Director, College Access & Director, College Readiness to effectively execute program initiatives (reporting to the Director, Operations)
  • Connect both students and staff with the information/resources/materials they need to execute programming
  • Create & implement College Zone program schedule, including individual student schedules
  • Create & manage program team tools/assets i.e. flyers, Eventbrite pages, Google forms, surveys, website updates, etc.
  • Serve as point person for general inquiry emails, phone calls to program team
  • Track event/programmatic attendance
  • Coordinate follow-up effort to use attendance tracking to increase student engagement
  • Manage student device check-outs (computers, calculators, etc.)

Virtual programming

  • Manage all links
  • Ensure all staff and students has the right links at the right times
  • Manage paid Zoom accounts
  • Serve as point person for Zoom/online event admin duties

In-person programming (we expect to be fully virtual through the spring of 2021)

  • Oversee the physical space of the YPIE College Zone, including schedule of room usage
  • Manage CZ supplies
  • Run arrival and dismissal rituals
  • Manage snack procurement/systems
  • Complete daily checklist
  • Ensure that the College Zone facility supports a welcoming, academic, and professional culture

Qualifications

  • Ability to see the big picture and sweat the small stuff at the same time
  • Strong writing, communication, and organizational skills
  • Bachelor’s degree
  • Attention to detail
  • Experience with Google platform, internet searches and research, social media
  • Flexible; able to roll with the punches
  • Eager to create good systems & willingness to execute existing systems/processes
  • Mission-driven and excited to work with a diverse population of high school students
  • Flexibility to work some evening and weekend hours
  • Recent graduates with requisite skills encouraged to apply

To Apply

Email Cover letter and resume to Eilis Klein, Director, Operations, at eklein@ypie.org

Apply Now
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