Job Title:
Production Assistant
Supervisor:
General Manager
Status:
Part-time seasonal position (non-exempt)
Duration:
July 8 – August 2, 2024 (exact start date subject to negotiation)
Job Overview
Festival Mozaic is a fast-paced, fun and vital community nonprofit organization that presents performances by internationally renowned classical musicians and crossover artists in venues throughout San Luis Obispo County, California. Now in it’s 53rd year, the 2024 Festival dates are July 18-27. The season will feature chamber music concerts, “Notable Encounter” interactive events, outdoor concerts, reception and dinners, free daytime recitals, and a large finale orchestra concert.
The Production Assistant is a key member of the Festival Mozaic team and will work directly with the General Manager to ensure that all logistical operations of the Festival’s events run smoothly and that the Festival’s musicians have a positive experience. The Production Assistant will provide administrative and event support to the General Manager and Music Director. This position will require interaction with the entire Festival Mozaic team, which includes: Music Director, Executive Director, General Manager, House Manager, Event Coordinator, Technical Director and stagehands, Recording Engineer, Festival photo/videographers, volunteers, musicians, and venue staff. The ideal candidate will have knowledge of classical music and an interest in event production and/or arts administration.
Essential Duties & Responsibilities
PRIOR TO FESTIVAL:
- Assist with the creation of musician itineraries.
- Create and distribute musician welcome packets.
- Deliver music stands to rehearsal locations.
- Inventory and organize equipment, supplies, and merchandise.
- Prepare music folders for all orchestral programs.
- Learn and prepare all front-of-house technology (iPads, credit card readers, ticket scanners, wifi hotspots).
- Attend pre-Festival volunteer orientation meeting(s) and help train volunteers on how to use iPads, ticket scanners, etc.
- Attend pre-Festival production meeting(s) and review master technical calendar with Festival team.
- Attend site visits/production meetings at select Festival venues with other staff.
DURING FESTIVAL:
- Assist with the management of sheet music, including making copies, creating practice parts, special event scripts, and page-turn inserts as requested. Transport music to and from venues as needed.
- Attend select rehearsals, chamber concerts, Notable Encounters, and free midday performances as assigned.
- Act as a liaison between musicians and Festival administrative staff. Assist musicians with daily needs related to schedule questions and changes, extra rehearsal requests, equipment needs, etc.
- Distribute and collect chamber music media release forms.
- Assist with transportation of supplies between venues. Occasionally transport musicians.
- Assist House Manager/Volunteer Coordinator with lobby and musician hospitality setup. Staff FOH positions as necessary to scan tickets, sell merchandise, etc.
- Assist technical crew with stage and special event setup, changes, and tear downs as assigned.
- Coordinate musician complimentary ticket requests.
- Assist Festival videographers with video recording setup/operation at select events.
- Run Festival-related errands.
AFTER FESTIVAL:
- Assist with reorganization and restocking of equipment and supplies.
- Retrieve music stands and other items from rehearsal locations.
- Create thank you notes for donors, in-kind and media sponsors, wineries, etc.
- Create and send post-Festival survey to musicians, volunteers, and others.
- Assist with the return of rented and loaned equipment.
As a small organization, all employees of Festival Mozaic are expected to perform other duties as assigned.
Knowledge, Skills, Talents, & Abilities
- Some formal music training required; must be able to read music.
- Familiarity with Microsoft Office (Word, Excel, PowerPoint) required.
- Experience with Google Drive, Dropbox, or other file sharing platforms required.
- Experience as an orchestra musician, orchestra manager or librarian is a plus.
- Team player with a positive attitude and ability to problem solve.
- Excellent people skills and strong customer-service ethos.
- Respect for a diversity of cultures.
- Valid driver’s license and reliable vehicle required (mileage reimbursed at IRS rate).
- Cell phone with text message and email capabilities required.
Confidentiality: All matters pertaining to operations, donors, patrons, volunteers, musicians and other Festival personnel must remain confidential.
Organization: Good time-management skills, attention to detail, and positive attitude. Ability to work independently and with a team and meet deadlines.
Coordination: Understand the relationship of all operational positions to each other, and their impact on the culture and meeting operational goals. Adjust actions on relation to others’ actions, i.e., collaboration and team work.
Mission: All employees are responsible for promoting the mission of the organization. All employees follow branding and communications standards established for the organization.
Compensation
- $16/hour
- Mileage will be reimbursed when driving a personal vehicle according to IRS guidelines. Personal commuting miles are not reimbursed.
- Free admission to all Festival Mozaic events, some culinary events excluded.
- Some meals and snacks provided.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to lift up to 35 pounds, climb stairs, ability to see well in semi-darkness. Must be able to work long hours during Festival – evenings and weekends are required.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Solitary and team-work settings; noise level ranges from quiet to loud; some outdoor events in varying temperatures.
How To Apply
To apply, please submit a cover letter and resume detailing your interest and qualification via email to:
David George, General Manager
No phone calls please.
Applications accepted on a rolling basis until filled.
Mozart Festival Association dba Festival Mozaic is an equal opportunity employer and does not unlawfully discriminate on the basis of race, creed, national origin, disability, sex, marital status, age, gender identity or any other protected status covered by federal or state law. www.FestivalMozaic.com